Everything you need to plan your perfect Dubai event — from venue booking to final-day logistics. Free, downloadable, and built for UAE events.
Each checklist is built specifically for Dubai events — accounting for UAE regulations, vendor booking lead times, and local logistics.
Every task from 12 months out to your wedding day. Includes venue deposit deadlines, visa guest considerations, DTCM permits, and post-wedding checklist.
For conferences, product launches, annual galas, and team events. Includes DTCM event permit checklist, AV tech requirements, and delegate management.
Corporate and private iftar planning — from tent permits and prayer space setup to halal certification checks and date timings during the holy month.
From intimate villa dinners to grand ballroom surprises. Includes entertainment booking, cake design briefs, surprise logistics, and villa hire permits.
Everything for a flawless Marina or Palm Jumeirah yacht event — licensing, safety briefings, catering logistics on water, and guest boarding coordination.
Desert safaris, garden parties, rooftop events, and beach weddings. Covers DCD permits, generator requirements, weather contingencies, and sunset timing.
Track every vendor confirmation, contract, insurance certificate, access pass, and payment milestone in one place. Never miss a deadline again.
Booking live bands, DJs, and performers in Dubai. Covers Music Royalty Board requirements, sound permits, stage specs, and run-of-show templates.
A minute-by-minute runsheet template for the big day. Designed for Dubai events with vendor arrival slots, prayer break windows, and emergency contact lists.
Tick off tasks as you complete them. Your progress is saved in your browser. Switch between event types below.
Include venue, catering, decor, photography, entertainment, attire, and 10% contingency
Avoid UAE public holidays and Ramadan if preferred; check school holidays for international guests
Determine approximate headcount — this drives every other decision
Consider: Atlantis, Madinat Jumeirah, Burj Al Arab, Address Downtown, JW Marriott Marquis
Dubai logistics — permits, vendor coordination, multi-vendor management — are complex
Top Dubai photographers book 12–18 months out — secure early
Confirm F&B minimum spend, corkage policy, set-up and breakdown times
Confirm: rights ownership, drone permit requirements, second shooter inclusion
Confirm Music Royalty Board compliance; check if venue has AV restrictions
3–5 quotes recommended; confirm what's included vs. extra
Dubai boutiques: White Room, Studio Zahira, imported designers via Dubai Mall
Include UAE visa guidance for non-GCC nationals attending
Confirm: halal certification, dietary options, AED per head (typically AED 180–450)
Negotiate group rates — typically 10–15% discount for 10+ rooms
Confirm parking availability; arrange shuttle from hotels if venue requires
Book both bridal and bridesmaid slots; confirm venue access times
Most venues require final numbers 7–14 days before the event
Include: contact numbers, setup times, access details, prayer break windows
Many Dubai vendors require full payment 1–2 weeks before the event
Check: loading dock access, power points, lighting controls, emergency exits
Include: safety pins, tape, pain relief, stain remover, phone charger, spare cash in AED
Passports, visas, hotel confirmations — keep copies in phone and printed
Attendance targets, lead generation goals, media coverage requirements
Include: venue, AV, catering, branding, staffing, contingency (15%)
Events over 200 pax or with ticketing typically require DTCM licensing
Consider: DIFC Gate Village, ADNEC, Dubai World Trade Centre, hotel ballrooms
Confirm: screen sizes, PA system, streaming capability, brand guidelines
Allow 20–30 min per speaker for tech check
Ensure halal certification; confirm prayer break timing in schedule
Specify: key shots, timing, delivery format, usage rights
Include venue, dress code (business formal is standard in Dubai), parking info
Per-head budget: AED 200–800 depending on venue type
Browse Eventify Dubai inspiration gallery for ideas
Private villa hire in Palm area: from AED 8,000. Rooftop: from AED 15,000
Top Dubai bakers: Sugar Pocket, The Artisan Cake Company, Jones the Grocer
Options: DJ from AED 2,500, caricaturist from AED 1,200, fire show from AED 3,500
Sunset varies throughout Ramadan — build schedule around confirmed Maghrib prayer time
Request ESMA halal certificate from all food vendors
Allow 20–30 min break for Maghrib prayer in your event schedule
Traditional: dates and laban. Add: water, fresh juices before hot food
Temporary tent structures in Dubai require DM permit; allow 3+ weeks
Get an estimated budget breakdown for your Dubai event in seconds. Adjust inputs to see how costs change.
Based on average Dubai market rates. Use as a starting point — actual quotes may vary.
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